CASE STUDIES
There have been many case studies written demonstrating the benefit of scanning paper based documents into an electronic form.
Key advantages of scanning over traditional methods
The costs associated with document handling are not considered carefully enough despite how important the issues are.
Consider the following statistics:
- 92% of information is kept in manila folders / paper documents
- 80% of technical information is on paper and microfilm
- Document management is now the largest cost to most organizations
- Paper files are doubling every 3.5 years
- The average document is copied 19 times
- The average worker has a 34 hour paper backlog
- Half an office workers' time is spent handling paper or data entry
- 50% of all projects are behind schedule
Areas that are a little more difficult to measure but still add significant costs to the organization include:
- Retrieval costs
- Loss of documents
- Security
- Risk Management
- Misfiling
There is no doubt that taking the time to measure the commercial benefits associated with improving document handling efficiencies will be worthwhile.
Key Benefits of Scanning
- Much faster retrieval and therefore reduction of labour costs
- A significant amount of information can be stored on one CD, DVD
- CD/DVDs can be much more easily stored in a small area
- Can be stored in a fire proof safe for protection
- CD/DVDs save the vital information required
- OCR - Optical Character Recognition individual word search capabilities
- Protected CD/DVDs can easily be loaded onto a new computer
- Fast and effective re-establishment of computer files
- Sound risk management approach
- Ability to re-establish the business has been considered and a plan is in place
- Improved financial reports when viewed by interested parties
- Copies of CD/DVDs are cheap
- Data can be stored in more than one location
- Significantly reduced fire risk
- Reduced Document Retrieval Costs
- It is hard to calculate the amount of money spent retrieving and storing documents
- Retrieval time is reduced to seconds
- Reduce delays
|
.jpg){kind=small}
